Admin Executive

Duties and Responsibilities:

Finance:

• Managing the daily APs and ARs; 
• Providing regular cash flow reporting to the Management; 
• Prepare monthly expenses, cash flow and revenue reports, bank statement and reconciliation for the company; 
• Working with auditors and management to plan and establish a multiple location business infrastructure; 
• Working with the growing number of staffs to set in place and manage all matters relating to payroll, disbursements and staff money matters. 

Human Resource:

• Responsible for the full spectrum of the recruitment process from sourcing potential job candidates to screening and coordinating for interviews with business owners;
• Establish and maintain business partnership with business owners to stay abreast of current and future hiring needs;
• Provide day-to-day HR administration and general administrative support to Singapore and KL office;
• Ensure timely and accurate processing & update of payroll and timely disbursements;
• Process employee claims, leave application, submission of income tax or any other monetary contribution required by the government on a monthly-basis.

Office Administration:

• Assisting HR and Senior Manager, Operations in day-to-day general office admin work;
• In charge of the general management of the office which includes office maintenance; purchase of office equipment, pantry, noticeboard, office renovation, fax/photocopier machine and any other matter related to office management;
• Dealing with suppliers, government related parties on tax, insurance, our bookkeeper, our consultant firm and other to be advised/follow up on all ad-hoc correspondences from time to time;
• Secretary duties for the Chairman (Example: Running errands, organize company’s event, managing his apartment and other duties assigned);
• To provide full administration support to the Forums Team e.g. awards events.
• Direct, edit and manage all content-related deliverables of the Company’s publication platforms.

Core Skills :

• Ability to multi-task and manage the office to ensure that other colleagues can function efficiently.
• Ability to initiate, organize, co-ordinate, execute and deliver administrative and related assignments accurately and professionally.
• Ability to interact professionally with clients, business associates, suppliers and other persons with whom the Company has any form of relationship or interaction.
• Ability to contribute to the total wellbeing and administration of the office and the Company.
• Ability to upkeep good and reliable accounting reports & payroll worksheets and the financial cash flow status as required from time to time.

Requirements:

• Possess at least a diploma qualification in relevant field;
• 2 to 4 years’ experience in a similar position;
• Proficiency in office management tools (e.g., MS Office 365, AG Net HR systems);
• Need to be conversant in Chinese and Mandarin;
• Good organizational and multitasking skills;
• Proficiency in payroll management, attendance systems, and employee records maintenance;
• Strong interpersonal skills to interact with employees across all levels.